Khaya4Rent's Penny qualifies renters, matches listings, and books viewings the moment an enquiry lands — day, night, or the middle of a Saturday viewing.
Built for South African letting agencies · Part of Trieva Technologies
Most come in after 6pm, on weekends, or while your team is mid-viewing with someone else. By the time anyone replies, the good ones have already messaged three other agencies.
Tenants scroll listings at night. A reply the next morning is often a reply too late.
Budget, move-in date, pets, occupants — the same five questions, asked over and over, before you even know if it's worth a viewing.
Between "still available?" and an agent actually replying, tenants move on. Speed decides who gets the viewing.
Penny works on your existing WhatsApp Business number — tenants message the way they already do.
From a listing, a signboard, or a portal link — any hour, any day. Penny replies in seconds.
Budget, move-in timing, pets, employment, occupants. She scores the lead and surfaces the right listings from your portfolio.
Penny sends the qualified lead straight to your agent. Your agent picks the available slots, and Penny relays them to the tenant and confirms the booking — no re-asking, and no back-and-forth on your end.
A bond calculator tells you what a buyer can borrow. It says nothing about whether a renter is a good fit for your unit. The Khaya Score weighs five things agents actually check before offering a viewing — budget fit, move-in timing, pet policy, employment status, and occupants against bedrooms — into one number your team can trust at a glance.
WhatsApp is where tenants talk. The portal is where your agents work: every conversation, every score, and every viewing, without a spreadsheet in sight.
Read the whole WhatsApp chat with timestamps and the listing photos Penny sent, all in one inbox. Nobody has to scroll through a personal phone to find out what was said.
Open any lead for the Khaya Score breakdown across budget, timing, pets, employment and occupants, so you know who to call first and why.
Leads this week at a glance, high-score counts, and a six-month view of how enquiries are trending, so you can see what your marketing is actually bringing in.
Once a lead lands in your portal, offer your available viewing times and Penny relays them to the tenant and confirms the booking. The confirmed time lands on the lead, with a calendar file (.ics) so it drops straight into your diary.
When a tenant asks for a real person, your agent gets a WhatsApp alert with the conversation attached, so you pick up mid-thread instead of starting over.
A live count of qualified leads against your monthly allowance, right on the dashboard, so there are no surprises when the invoice arrives.
Khaya4Rent was built rental-first, not adapted from a sales workflow after the fact.
Dormant-chat recovery, viewing re-offers, and human handoff are built around letting workflows — not bolted onto a buy-and-sell bot.
Every agency gets isolated data and its own agent portal, without needing to jump pricing tiers to add a second agent.
Penny is consistent across every conversation — tenants recognise who they're speaking to, every time they message back.
No commission cut, no per-listing fee. Pricing scales with your team, whether that's one agent or twenty.
1 agent · 40 qualified leads included
2–4 agents · 40 leads pooled per agent
5+ agents · 40 leads pooled per agent
11+ agents · multi-branch
R999 once-off setup — included with every plan above, whether you're a solo agent or an agency with up to 10 team members. Covers your WhatsApp number setup, listings import, and portal accounts, ready in days. Property groups above 10 agents get custom onboarding pricing instead.
No slides. Message the live number and watch a lead go from "still available?" to a booked viewing.